Best receipt and bill capture apps

Receipt and invoice capture that pulls the data out of bills and receipts and sends it to your accounting software.

Verdict. Best for businesses and bookkeepers drowning in paper bills and receipts.

Published price. From $25.21/month billed annually ($302.50/year) for 250 documents a month and 5 users. Price rises with document volume. Checked Oct 22, 2026.

Captures bills and receipts by photo, upload, email or scan, extracts the key data and syncs it to Xero or QuickBooks Online. Owned by Xero.

Verdict. Best simple document capture for Xero users.

Published price. $12 USD per month. Checked Oct 22, 2026.

Expense reports with SmartScan receipt capture, approvals, reimbursements and company card reconciliation.

Verdict. Best for teams whose main pain is collecting receipts and reimbursing people.

Published price. Collect $5 per member/month. Control $18 per member/month on an annual plan (as low as $9 with the Expensify Card). Checked Oct 22, 2026.

Credit-based data entry for invoices, receipts and bank statements, with unlimited users on every plan.

Verdict. Best pay-as-you-go option when document volume swings month to month.

Published price. Bronze $13/month for 50 credits. Silver $24/month for 100 credits (USD, excluding tax). Checked Oct 22, 2026.

Expense reports with AI receipt scanning, card feeds, policies and approvals.

Verdict. Best low-cost expense tool, especially if you already use Zoho apps.

Published price. Free plan. Standard $4/user/month and Premium $6/user/month billed monthly ($3 and $5 billed annually). Checked Oct 22, 2026.